Information For Authors

Submit via EDAS

The link for submitting a paper in EDAS is the following: TBD

No-show policy

To guarantee publication of a WiOpt paper, at least one author should be registered at full rate and present the work at the conference.

Instructions for submission

  • The pdf files must be at most 8 pages long and have version 1.4 or higher. All fonts must be embedded, and the pdf should not contain bookmarks or links.
  • The following page sizes are allowed: letter, A4. Only fonts 10 pt and larger may be used. The paper must have 2 columns. The minimum line spacing is 11 pt. For letter-sized paper, the left and right margins must be at least 0.625 in. The top margin must be at least 0.7 in. The bottom margin must be at least 0.9 in. For A4 paper, the left and right margins must be at least 1.2 cm. The top margin must be at least 1.8 cm. The bottom margin must be at least 2.5 cm.
  • The abstract should be no more than 250 words.
  • Please use the IEEE Templates for Conference Proceedings.

Help with embedded fonts

Sometimes the embedding of fonts can be an issue. Here are some points to overcome this problem.

Times, Helvetica etc are used by usepackage{}: if you do not really need this, disable and run pdflatex. Otherwise, use the command ‘pdffonts yourfilename.pdf’ to identify if all the fonts are embedded. Ensure that the columns for ‘emb’ and ‘sub’ have only ‘yes’ in it. If not, either use adobe utilities, or try

  1. pdftops filename.pdf
  2. ps2pdf14 -dPDFSETTINGS=/prepress -dEmbedAllFonts=true filename.ps newfilename.pdf

Now you can upload the file newfilename.pdf (please also check pdffonts to see ‘yes’). In maths, the bbm package usually is problematic. In such cases, a brute force replacement by some other compatible package or changing the notation will do the trick of eliminating type3 fonts. Use pdffonts to see any Type 3 fonts, such fonts will not pass the pdfeXpress check during the final submission.

External images by includegraphics{} can create problems. A quick way to check is by using documentclass[draft,letter,conference,10pt] as preamble and run pdflatex. If the problem is the images, you can perform the step below. One way is to embed the fonts in each image, by the following command

  1. gs -dNOPAUSE -dBATCH -sDEVICE=pdfwrite -dEmbedAllFonts=true
  2. -sOutputFile=OUTPUT_FILE_NAME.pdf -f INPUT_FILE_NAME.pdf

and then run pdflatex yourfilename.tex. 

If a paper submission’s authors need more content beyond the space limit of 8 pages, we allow the use of online technical report (e.g., in arXiv) to keep supplementary materials. Yet we should note that the reviewers will on focus on the 8-page manuscript.

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